A structured personal document management system for cataloging, tracking, and instantly retrieving important files and expiry dates.
Install & Download
1. ClawHub CLI
The fastest way to install a skill directly from the registry.
npx clawhub@latest install documents
2. Manual Installation
Copy the skill folder to one of these locations
~/.openclaw/skills/ <project>/skills/ Priority: Workspace > Local > Bundled
3. Prompt Installation
Copy this prompt to OpenClaw to install it automatically.
Help me install documents using Clawhub. If Clawhub is not installed, install it first (npm i -g clawhub).
Prefer to download?
Get the raw skill files in a ZIP archive.
What is Documents?
The Documents skill provides a robust framework for building a personal document system within a local workspace. By utilizing Openclaw Skills, users can transform fragmented information—such as passport numbers, lease agreements, and insurance policies—into a high-availability intelligence base. It prioritizes quick retrieval and automated tracking of critical life data, ensuring you never lose track of physical locations or digital scans.
This system is designed for high-stakes information management, offering a standardized way to store metadata about your most important records. By using Openclaw Skills to manage your documentation, you gain a searchable index that can answer complex questions about your personal administration in seconds, from renewal timelines to emergency contact info.
Documents Use Cases
- Tracking expiry dates for passports, driver's licenses, and vehicle registrations to prevent lapses.
- Instantly locating physical documents stored in home safes or filing cabinets.
- Managing financial records and tax return locations for efficient accounting.
- Quick retrieval of medical insurance policy numbers and vaccination history.
- Centralizing work contracts and professional certifications for career management.
How Documents Works
- Establishes a local workspace at ~/docs/ with a hierarchical directory structure.
- Catalogs documents into specialized folders such as identity, financial, and medical.
- Generates standardized Markdown entries for each document containing metadata like issue dates and physical locations.
- Maintains a central index.md for high-level visibility and emergency access.
- Monitors dates to surface proactive alerts for documents expiring within 1 to 6 months.
Documents Setup
To initialize the workspace for this skill, run the following commands in your terminal:
# Create the directory structure
mkdir -p ~/docs/{identity,financial,property,medical,work,legal,vehicles}
# Create the master index file
touch ~/docs/index.md
Documents Data Schema & Taxonomy
The Documents skill organizes information using a specific folder taxonomy and Markdown-based data entries to ensure compatibility across Openclaw Skills workflows.
Directory Hierarchy
| Category | Description |
|---|---|
| identity/ | Passports, IDs, and birth certificates |
| financial/ | Tax returns, bank accounts, and investments |
| property/ | Leases, deeds, and home warranties |
| medical/ | Insurance policies and vaccination records |
| work/ | Employment contracts and certifications |
Entry Template
Each file (e.g., passport.md) follows a strict schema including:
- Document: The formal name of the record.
- Number: Masked reference or ID number.
- Issued/Expires: Tracking dates for lifecycle management.
- Location: Mapping physical storage to digital scan paths.
Documents Advanced Features
- Progressive enhancement workflow to catalog documents in weekly phases.
- Specialized expiry tracking with custom buffers (e.g., 6 months for passports).
- Emergency access indexing for critical records like wills and power of attorney.
- Secure reference handling to track sensitive numbers without plain-text exposure.
- Integration with digital scan paths for encrypted file management.
SKILL.md
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