A high-precision AI executive assistant that manages the end-to-end lifecycle of meeting coordination, from initial outreach to venue booking.
Install & Download
1. ClawHub CLI
The fastest way to install a skill directly from the registry.
npx clawhub@latest install meeting-coordinator
2. Manual Installation
Copy the skill folder to one of these locations
~/.openclaw/skills/ <project>/skills/ Priority: Workspace > Local > Bundled
3. Prompt Installation
Copy this prompt to OpenClaw to install it automatically.
Help me install meeting-coordinator using Clawhub. If Clawhub is not installed, install it first (npm i -g clawhub).
Prefer to download?
Get the raw skill files in a ZIP archive.
What is Meeting Coordinator?
The Meeting Coordinator is a sophisticated skill designed to act as a high-fidelity executive assistant within the ecosystem of Openclaw Skills. It automates the complex dance of scheduling by integrating directly with Google Calendar and Gmail via the gog CLI, while performing intelligent venue research through Google Places. The skill is built to reduce scheduling friction while ensuring the user remains in absolute control through strict human-in-the-loop approval gates for every external communication and calendar mutation.
Beyond simple booking, this tool manages a professional reputation by handling complex timezone conversions, proposing optimized options, and maintaining a meticulous local record of all scheduling states. It specifically accounts for travel time and post-meeting buffers, ensuring your calendar remains realistic and protected from back-to-back fatigue.
Meeting Coordinator Use Cases
- Scheduling new virtual or in-person meetings while preventing calendar conflicts.
- Rescheduling or cancelling existing commitments with professional, approved email templates.
- Finding and proposing highly-rated venues for in-person coffee, lunch, or dinner meetings.
- Automatically generating Google Meet links or including full physical addresses for confirmed events.
- Managing complex email threads to reach a consensus on meeting times without manual back-and-forth.
How Meeting Coordinator Works
- The agent performs an intake process to extract meeting details and cross-references user preferences from local context files.
- It searches the user's calendar for availability using specialized Python scripts to identify candidate slots.
- For in-person meetings, it queries the Google Places API to find suitable venues based on neighborhood and transit preferences.
- A comprehensive approval packet is presented to the human, detailing options, timezones, and travel impacts.
- Upon approval, the agent creates tentative calendar holds and drafts a professional outreach email.
- Once the counterparty responds, the agent finalizes the calendar event, removes unused holds, and sends a final confirmation.
Meeting Coordinator Setup
Ensure you have gog, goplaces, and python3 installed on your system to use this within your Openclaw Skills environment.
# Set required environment variables
export GOG_ACCOUNT="[email protected]"
export GOOGLE_PLACES_API_KEY="your_api_key_here"
# Verify authentication state
gog auth list
test -n "$GOOGLE_PLACES_API_KEY"
You must also define your preferences in USER.md (name, timezone, duration defaults) and provide tone guidelines in SOUL.md or IDENTITY.md.
Meeting Coordinator Data Schema & Taxonomy
The skill maintains state in memory/scheduling/in-progress.md using a standardized Markdown schema for transparency:
| Field | Description |
|---|---|
meeting_id |
Stable local identifier for tracking the meeting lifecycle. |
status |
Current state (intake, awaiting-counterparty, confirmed, etc.). |
calendar_event_ids_active |
Map of IDs for tentative, main, and travel/buffer events. |
venue |
Venue name and full street address for in-person meetings. |
thread_context |
Subject and identifiers for the associated Gmail thread. |
activity_log |
Append-only history of every state change and command run. |
Meeting Coordinator Advanced Features
- Automated travel and buffer block creation marked as Busy (Opaque) to effectively block availability.
- Multi-timezone support with dual-labeling (e.g., ET/PT) in all outbound emails to prevent counterparty confusion.
- Strict 14-day retention and archival policy for meeting records to ensure a clean working directory.
- Support for HTML-formatted emails with personalized signature blocks and professional templates.
- Local-first credential model utilizing CLI binaries for secure, system-level authentication.
SKILL.md
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