A comprehensive billing workflow for freelancers to generate invoices, track payment statuses, and automate client follow-ups.
Install & Download
1. ClawHub CLI
The fastest way to install a skill directly from the registry.
npx clawhub@latest install invoice-tracker-pro
2. Manual Installation
Copy the skill folder to one of these locations
~/.openclaw/skills/ <project>/skills/ Priority: Workspace > Local > Bundled
3. Prompt Installation
Copy this prompt to OpenClaw to install it automatically.
Help me install invoice-tracker-pro using Clawhub. If Clawhub is not installed, install it first (npm i -g clawhub).
Prefer to download?
Get the raw skill files in a ZIP archive.
What is Invoice Tracker?
Invoice Tracker is a specialized tool within the Openclaw Skills ecosystem designed to manage the end-to-end billing lifecycle for independent professionals. It moves beyond simple document creation by providing a structured framework for payment tracking, reconciliation, and financial reporting. By utilizing this skill, developers and freelancers can ensure they maintain professional standards while minimizing the administrative overhead of debt collection.
The core value of this skill lies in its ability to transform raw project data into professional billing documents while maintaining a clear audit trail. Whether you are handling a one-off project or managing complex monthly retainers, Invoice Tracker provides the necessary logic to keep your cash flow healthy and your financial records tax-ready.
Invoice Tracker Use Cases
- Creating professional invoices for project milestones or hourly development work.
- Automating the sequence of follow-up emails for overdue accounts to improve collection rates.
- Generating aging reports to identify which clients are consistently late with payments.
- Organizing quarterly and annual revenue data for simplified tax preparation.
- Managing subscription-based billing and monthly retainers with automated prorating logic.
How Invoice Tracker Works
- Input project and client details to generate a structured invoice with unique sequential numbering.
- Assign a status to the invoice, such as Draft, Sent, or Viewed, to monitor the billing pipeline.
- Execute the automated reminder logic which triggers professional notifications at pre-defined intervals before and after the due date.
- Apply received payments to specific invoice IDs to reconcile your accounts and update the status to Paid.
- Run financial reporting queries to generate revenue summaries, tax estimates, and client-specific volume reports.
Invoice Tracker Setup
To integrate Invoice Tracker into your workflow, ensure your environment is ready to handle Openclaw Skills.
# Add the invoice-tracker skill to your environment
openclaw skill:add invoice-tracker
# Configure your business identity and tax information
openclaw config:set business_name "Your Agency Name"
openclaw config:set payment_terms "Net 30"
You can also link your preferred payment gateways like Stripe, PayPal, or Wise within the configuration files to include direct payment links on every generated invoice.
Invoice Tracker Data Schema & Taxonomy
Invoice Tracker organizes billing data using a consistent taxonomy to ensure compatibility with other Openclaw Skills.
| Attribute | Description | Data Type |
|---|---|---|
invoice_no |
Unique, sequential identifier for the bill | String |
client_meta |
Object containing billing address and contact email | JSON Object |
line_items |
List of services, quantities, and individual rates | Array |
status |
The current lifecycle stage (e.g., SENT, OVERDUE) | Enum |
totals |
Calculated fields for subtotal, tax, and final amount | Decimal |
Invoice Tracker Advanced Features
- Multi-agent hooks: Automatically convert accepted bids from the proposal-generator into active invoices.
- Late Fee Engine: Programmatic calculation of 1.5% monthly service charges on overdue balances.
- Retainer Automation: Set up recurring billing cycles with rollover hour policies for ongoing consulting.
- Payment Reconciliation: Batch match bank transfer exports to outstanding invoices for rapid accounting.
- Integrated Time Tracking: Import hours directly from Toggl or Harvest to populate invoice line items via Openclaw Skills.
SKILL.md
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