An AI-powered assistant for Apple Mail that automates inbox triage, organization, and productivity workflows to help you reach inbox zero.
Install & Download
1. ClawHub CLI
The fastest way to install a skill directly from the registry.
npx clawhub@latest install skill-email-management
2. Manual Installation
Copy the skill folder to one of these locations
~/.openclaw/skills/ <project>/skills/ Priority: Workspace > Local > Bundled
3. Prompt Installation
Copy this prompt to OpenClaw to install it automatically.
Help me install skill-email-management using Clawhub. If Clawhub is not installed, install it first (npm i -g clawhub).
Prefer to download?
Get the raw skill files in a ZIP archive.
What is Apple Mail Management Expert?
This skill transforms your AI agent into a sophisticated email administrator for Apple Mail. By leveraging the Apple Mail MCP, it provides a comprehensive suite of tools for reading, searching, composing, and organizing messages. Whether you are overwhelmed by a cluttered inbox or need to automate complex filing systems, this skill applies professional productivity principles like the 2-minute rule and batch processing.
It serves as a bridge between your natural language commands and the technical execution of mail management, ensuring your communication remains streamlined and actionable. Using Openclaw Skills like this allows developers and power users to spend less time sorting and more time on high-value tasks. The skill emphasizes safety by respecting user-defined limits on moves and deletions, ensuring that your data remains secure while your productivity increases.
Apple Mail Management Expert Use Cases
- Daily inbox triage to identify urgent priorities and action items automatically.
- Achieving inbox zero through systematic deletion, delegation, and filing workflows.
- Weekly organization of cluttered folders and archiving of old communications to maintain a clean workspace.
- Advanced searching for specific attachments or historical threads across multiple accounts.
- Generating email analytics to understand sender patterns and identify newsletter overload for unsubscribing.
How Apple Mail Management Expert Works
- The skill initiates by calling get_inbox_overview() to assess the current state of unread messages, flagged items, and account health.
- It identifies priorities using search_emails() based on user-defined keywords, deadlines, or urgency indicators.
- For immediate needs, the skill executes reply_to_email() or moves items to specific project folders via move_email().
- It manages complex conversations by retrieving full context with get_email_thread(), stripping unnecessary prefixes for clarity.
- It performs bulk maintenance, such as marking messages as read or moving them to trash, while strictly respecting built-in safety limits for data protection.
Apple Mail Management Expert Setup
To integrate this capability into your workflow, ensure your environment is prepared for Openclaw Skills by following these steps:
- Ensure the Apple Mail MCP is installed and configured on your macOS system with the necessary permissions.
- Add the email-management-expert skill definition to your AI agent's skill directory.
- Verify your mail accounts are accessible by the agent using the following command:
# List available mail accounts to ensure connectivity
list_accounts
- Perform an initial sync to populate the mailbox hierarchy overview.
Apple Mail Management Expert Data Schema & Taxonomy
The skill interacts directly with the Apple Mail database and organizes metadata for efficient retrieval. It tracks the following data structures:
| Component | Description |
|---|---|
| Mailbox Hierarchy | A nested structure of accounts and folders (e.g., Clients/ProjectA). |
| Search Metadata | Filters including sender, subject, date ranges, and attachment status. |
| Thread Context | Chronologically sorted message IDs grouped by subject and references. |
| Analytics Schema | Data points for read/unread ratios, top senders, and mailbox growth. |
| Export Formats | Support for backing up emails in plain text (.txt) or rich HTML (.html) formats. |
Apple Mail Management Expert Advanced Features
- Multi-account orchestration for managing personal, work, and side-project mailboxes in a single session.
- Batch status updates allowing for the mass flagging or marking of emails based on complex search criteria.
- Automated draft management for preparing responses that require careful wording or later review.
- Intelligent thread reconstruction that presents a clean chronological view of long conversations.
- Safety-first bulk operations with configurable max_moves and max_deletes parameters to prevent accidental data loss.
- Advanced export and backup tools to save critical communications directly to your local filesystem.
SKILL.md
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