A practical writing skill that turns workplace intent into clear, tactful, ready-to-send emails and long-form chat messages.
Install & Download
1. ClawHub CLI
The fastest way to install a skill directly from the registry.
npx clawhub@latest install work-mail-draft
2. Manual Installation
Copy the skill folder to one of these locations
~/.openclaw/skills/ <project>/skills/ Priority: Workspace > Local > Bundled
3. Prompt Installation
Copy this prompt to OpenClaw to install it automatically.
Help me install work-mail-draft using Clawhub. If Clawhub is not installed, install it first (npm i -g clawhub).
Prefer to download?
Get the raw skill files in a ZIP archive.
What is Work Mail Draft?
Work Mail Draft helps users draft or rewrite professional workplace emails and long messages in Chinese by adapting the message to its audience, purpose, facts, and desired tone. It supports requests, follow-ups, apologies, progress updates, invitations, refusals, and external replies while avoiding unsupported promises or invented details.
As part of Openclaw Skills, it produces both a complete version suitable for direct sending and a shorter version for workplace chat tools by default. The skill prioritizes natural colleague-to-colleague writing over generic corporate language, with explicit next steps, deadlines, owners, and human-review flags for sensitive claims.
Work Mail Draft Use Cases
- Reply to an existing email with a clear, professional response.
- Ask a manager for approval using concise context and specific decision options.
- Follow up with a client, colleague, or supplier about missing materials or information.
- Write a tactful reminder that includes urgency and a requested response time.
- Explain a delay or issue to an external contact with a concrete apology and recovery plan.
- Share project progress using completed, in progress, and at-risk sections.
- Rewrite a draft to sound more formal, concise, friendly, or appropriately firm.
- Produce Chinese, English, or bilingual versions when the recipient requires them.
- Use Openclaw Skills when a rough intention needs to become an actionable workplace message.
How Work Mail Draft Works
- Identify the recipient type, such as manager, colleague, client, supplier, or group.
- Confirm the communication goal, including requesting approval, synchronizing progress, following up, replying, apologizing, inviting, or declining.
- Collect any facts that must appear in the message, including dates, numbers, attachment names, links, owners, and deadlines. Missing critical information is clarified before drafting.
- Select the appropriate tone: formal, plain, firm, or gentle, and determine whether the output should be Chinese, English, or bilingual.
- Organize the message around a practical structure: greeting, one-sentence purpose, facts and key points, explicit request or next step, closing, and signature.
- Apply scenario-specific logic. Follow-ups reference prior commitments and missing items; approval requests provide a recommendation and decision options; apologies address the core issue before explaining the cause; progress updates identify status, dates, owners, and risks.
- Return a complete ready-to-send email, a shorter chat-friendly version, and a separate subject line unless the user requested body text only.
- Remove filler, unsupported commitments, invented delivery dates, discounts, responsibility assignments, or legal conclusions. Mark sensitive content for human review before sending.
Work Mail Draft Setup
Installation and configuration
Work Mail Draft is a prompt-driven agent skill with no external package, API key, or runtime dependency specified in the source definition. Enable or register the skill in the host agent using its provided skill-management workflow, then invoke it with requests such as help me reply to this email or rewrite this message more formally.
Recommended invocation context
Provide the original message or a concise intent along with:
- Recipient type and relationship
- Communication purpose
- Required facts, dates, numbers, links, and attachments
- Desired tone and language
- Signature, if one should be included
- Whether the output should be email-only or include a short chat version
The skill metadata identifies the public skill as work-mail-draft, version 1.0.0, with agent_created set to true. No shell installation command is required by the SKILL.md specification.
Work Mail Draft Data Schema & Taxonomy
Input taxonomy
| Field | Purpose | Examples |
|---|---|---|
| Recipient | Determines audience and relationship | Manager, colleague, client, supplier, group |
| Intent | Defines the communication objective | Request, update, follow-up, reply, apology, invitation, refusal |
| Required facts | Protects factual accuracy | Dates, amounts, links, attachment names, deadlines |
| Tone | Controls interpersonal style | Formal, plain, firm, gentle |
| Language | Selects output language | Chinese, English, bilingual |
| Signature | Completes the closing | User-provided name or placeholder |
Output organization
- Subject line: provided separately when a subject is needed.
- Direct-send version: a complete email with greeting, purpose, facts, next step, closing, and signature.
- Short version: a compact message for enterprise chat or long-message tools.
- Status taxonomy: completed, in progress, and at risk for progress updates.
- Review metadata: sensitive salary, disciplinary, legal, or other high-impact claims are flagged for human confirmation.
The skill does not define persistent storage, generated files, database records, or external metadata files. Its primary output is message text generated from the current user-provided context.
Work Mail Draft Advanced Features
- Audience-aware tone adjustment for managers, peers, customers, suppliers, and group announcements.
- Scenario-aware drafting for reminders, approvals, apologies, external responses, and progress synchronization.
- Dual-format output with a ready-to-send email and a shorter workplace-chat version.
- Separate subject-line generation while respecting body-only requests.
- Multilingual and Chinese-English bilingual drafting support.
- Fact-preservation safeguards that prevent invented dates, discounts, delivery commitments, or responsibility assignments.
- Human-review markers for sensitive salary, disciplinary, legal, and other high-impact content.
- Progressive follow-up logic that stays polite on the first reminder while making deadlines explicit on repeated reminders.
- Recommendation-first approval requests that present actionable options instead of forwarding an unstructured question.
- Openclaw Skills integration designed for concise, natural workplace communication rather than generic template-heavy copy.
SKILL.md
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